By Barry Sweeny, 2003
The”overview” presented on this page is provided just to give you the big picture, so that as you get into the greater details of the process, you have a rough idea of how all the parts of the process fit together, and so you know where you are as you move through the process.
Presented below is a chart of the entire process for development and refinement of a NEW mentoring program. However, if you have an EXISTING mentoring program, you will only need to do certain parts of this process, such as those itemized just below. The actual ones that are needed depend on what you have already in place and running well, those which are in place but not running well, and those that are missing at this time. Therefore, it’s best to print it out and review the whole list. Then mark it accordingly as a plan.
Typically, existing programs need to do:
- A Needs Assessment – Steps #7 & 8
- A Program Evaluation – Step #14
- Development of a Proposal for Increased Program Funding – Step #20
The best practice process for improvement of any parts of an existing program is much more complex than described here.
- Best practice guidance for every step is found on other web pages where you can learn the details for the more complex steps in the process.
- There are a few basic assumptions on which this model is based, such as WHEN and HOW to do certain steps. These are clarified in other pages so you can decide if they are YOUR assumptions.
As always, you really should consider working with a mentoring expert who can consult with you during your refinement process and BE YOUR MENTOR. Think of the trial and error learning you can avoid and the time you can save! Click here to access a list of possible mentoring consultants.
|Getting Started||1. Create a program planning group (PPG)
|2. Discuss and define desired results, and write program purpose statement – See an example|
|3A. Define/select the conceptual framework underlying participant development & improvement of results3B. Develop or select a Best Practice Framework for a Mentoring & Induction Program|
|4. Define links among other existing improvement initiatives and the mentoring program|
|Research||5.Search in the relevant literature for program & participant best practices linked to desired results
|6. Presentation to PPG of the best practices linked to desired results|
|Needs||7. Assessment of local needs
|8. Assess what each participant group already knows and can do related to expectations, role & tasks, once those are defined. in step 12. E.g. Mentor Task Self-Assessment|
|Program Goals & Strategy||9. Review information & select appropriate strategies
|Time Line||10. Set measurable long-term program goals and objectives for each of the first three years|
|11. Discuss & set a program implementation time line|
|Roles & Tasks||12. Define participant expectations, roles, and tasks
|Incentives||13. Discuss and define necessary participant incentives & recognition – Some ideas?|
|Program Evaluation Plan||14.Plan the program evaluation
|Selection & Matching||15. Discuss, define & plan participant selection (& matching?) processes & criteria -Example|
|Training||16. Discuss, define program leadership needs & plan program leadership training & support needed|
|17. Discuss, define & plan participant training & support needed|
|18. Discuss, define & plan other needed program activities & their coordination|
|Budget Planning||19. Define resources and budget needed to support the program|
|Program Proposal||20. Prepare a program proposal providing:
|Seeking Support||21. Communicate with and seek program support from key decision makers|
|22. Use your program proposal to seek grant funding for initial implementation|
|Implementation||23.Implement plans according to the implementation time line and available budget|
|Data Analysis||24. Collect needed participant data & analyze program data patterns|
|25. Reach conclusions about progress toward goals & other program indicators|
|26. Reach conclusions about needed program revisions|
|Refinements||27. Implement needed program revisions|
|Report to Decision Makers||28. Report to decision makers & participants on program changes and participant progress|